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Massage therapy software, your smart clinic management assistant
Massage therapy software, your smart clinic management assistant
Manage your practice, reduce scheduling, admin and charting time. Go paperless and grow your business with the friendliest practice management software. Oh-so-easy to use.
Scheduling (Calendar)
A smart calendar for simplified clinic management
A smart, online calendar that lets you spend more time with your clients!
- Schedule massage therapy sessions color-coded by treatment appointment type.
- View massage therapist and resource availability at a glance.
- Have the essentials like intake forms, SOAP notes, client profiles, invoices and reminders created just for you!
Manage multi locations & therapists
Manage your multi-location practice from one central location complete with calendars for every location and massage therapist.
Plus, get custom “Book” buttons with a different theme or language.
Custom appointment confirmation
Confirm and remind clients of upcoming appointments by email and text.
Get clients prepared for their appointment, from parking directions to intake and consent forms, and even have the booking added to their personal calendar.
Easy scheduling
Quick-add appointments or recurring appointments based on custom availability.
Plus, rearrange with a simple drag and drop.
Smart calendar assistant
Have the instant scheduler easily find the earliest available appointment of massage therapists without having to dig.
Plus, a live feed of all activities, including booking changes, new online reviews, or when an invoice is paid!
Online Booking
Leave appointment booking to your smart office assistant
Leave appointment booking to your smart office assistant
The most loved online booking experience. Reduce scheduling and admin-related time (and grow your practice!). Auto-sync forms to the online booking process and even send automated reminders.
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24/7 online booking + Client portal
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Intelligently match massage treatments (or requests requiring confirmation by you) with the appropriate massage therapist booked in the right room.
Empower your clients: offer a self-service portal to manage their appointments and forms, access past invoices, and write reviews – all with a personal touch that keeps them rebooking.
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Smart-organize your schedule
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Flexibly design your online booking schedule. Only offer certain services on Monday afternoons? Need less time for some services? Completely customize your schedule.
Block time off (including recurring time off) so that your smart calendar shows when massage therapists and resources like tables are available. Plus, sync all of your calendars.
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Admin & therapist notifications
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Trigger admin and massage therapist alerts whenever treatments are booked, rescheduled or canceled. Trigger notifications via text, email and the calendar assistant so you can fill last-minute openings.
Reschedule with a single click.
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Automated intake & consent forms
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Link forms (such as intake forms) to specific services incorporated into your booking process. When forms are completed, they’ll be automatically saved within each client’s clinical record – no filing or paper required.
See when clients have outstanding forms and follow up with a click.
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Multi-service appointments
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Say goodbye to the hassle of coordinating multiple appointments. Easily manage and have multi-service appointments booked online by your clients or your admin. For example, a massage followed up with a physio treatment.
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Auto booking policies & payments
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Incorporate rules and policies like minimum notice time, cancelation or waviers into your booking process and require clients to complete and/or sign off.
Save cards on file or accept deposits for built-in no-shiow protection and faster check-out.
Intelligently match massage treatments (or requests requiring confirmation by you) with the appropriate massage therapist booked in the right room.
Empower your clients: offer a self-service portal to manage their appointments and forms, access past invoices, and write reviews – all with a personal touch that keeps them rebooking.
Flexibly design your online booking schedule. Only offer certain services on Monday afternoons? Need less time for some services? Completely customize your schedule.
Block time off (including recurring time off) so that your smart calendar shows when massage therapists and resources like tables are available. Plus, sync all of your calendars.
Trigger admin and massage therapist alerts whenever treatments are booked, rescheduled or canceled. Trigger notifications via text, email and the calendar assistant so you can fill last-minute openings.
Reschedule with a single click.
Link forms (such as intake forms) to specific services incorporated into your booking process. When forms are completed, they’ll be automatically saved within each client’s clinical record – no filing or paper required.
See when clients have outstanding forms and follow up with a click.
Say goodbye to the hassle of coordinating multiple appointments. Easily manage and have multi-service appointments booked online by your clients or your admin. For example, a massage followed up with a physio treatment.
Incorporate rules and policies like minimum notice time, cancelation or waviers into your booking process and require clients to complete and/or sign off.
Save cards on file or accept deposits for built-in no-shiow protection and faster check-out.
Appointment Reminders
Say goodbye to No-shows
Polished, custom appointment reminders. Increase attendance and reduce follow-up time, complete with directions, forms, links to the self-serve portal and more.
Client appointment reminders
Reduce no-shows without any manual effort via automated email and SMS reminders.
- Impress clients with directions, forms to complete and personalized notes.
- Clients will love the links to the self-serve option to reschedule, cancel and book future appointments 24/7.
Outstanding forms & payment reminders
Get more time back so you can spend more time with your clients.
- Send a follow-up email with a single click whenever clients haven’t filled out forms or have outstanding payments.
- Clients will receive an automated email to encourage them to complete outstanding tasks.
Client Management
Manage your clients electronically, no more paper!
Reduce paper clutter and store client details, appointment history, forms, SOAP notes, receipts/payment history and reminders electronically. Also get an overview of booking revenue and track no-show/canceled appointments, which will influence a client’s trust score.
Appointment & charting history
Have a 360-degree view of client profiles at your fingertips. Store client details like birthdays, alerts, appointment history, forms, documents, SOAP notes, invoices/payment history, reminders, other documentation and more, accessible from anywhere you are, across any device.
Manage outstanding tasks
Easily identify pending forms and unpaid or partially paid payments directly from each client’s record. Plus, follow up with a click.
Track no-shows
Track no-shows/canceled appointments and tardiness at every appointment, which will influence a client’s trust score. Plus, see individual booking revenue to reward clients accordingly.
Automatic electronic filing
Back-up files faster, easier and more securely than paper-based records. Write and store SOAP notes automatically within each client’s record and quickly retrieve ad-hoc notes in a pop-up style. Plus, enable protection and encryption of all charts.
SOAP Notes
Streamline charting, fast SOAP note writing & filing
Streamline charting, fast SOAP note writing & filing
Reduce charting time, from writing to securely filing, and ensure compliance.
Visual anatomical charting
Speed up your SOAP notes and charting by digitally drawing on custom anatomical visuals and pictures.
Quickly place pins or associate notes to areas of treatment for an accurate and quick clinical record.
Fast charting
Spend less time writing with available therapist note template to to get you started quickly.
Dictate or insert commonly used text with a click. Spend even less time by having clients fill subjective notes during the booking process.
Monitor SOAP note progress
Stay compliant!
Pick up right where you left off by seeing which notes are still incomplete (along with the last updated date) and track your clients progress.
Online Forms
Automate & integrate online forms
Automatic electronic forms to reduce your daily administration – printing and filing – and link them to the online booking process for completely automatic send-out and filing (intake, etc.).
Online forms library
Use the out-of-the-box therapist note template and online forms (such as intake forms, consent forms, treatment plans, charting and soap notes) from Yocale’s form library with the ability to customize further with a drag-and-drop form builder to your exact needs. Yocale can even build your existing forms in any format.
Automate send-out
Automated filing
Automated filing
Invoicing & payments
Less billing admin, get instant insights & save money on your payment processings
Automatic invoices, 1-click payments and client invoice access (no more tracking down invoices!) for less billing time. Also reduce payment processing fees with wholesale rates. Plus, get key practice stats to keep your business on track.
Key practice stats
Get key insights into your practice at a glance! Track your retentions, booking revenue, sales summary, historical metrics, and more!
Automatic invoices, inventory management & secure payments
Auto-generate invoices – entirely customizable with your massage therapist registration number – and process payments in a click – all from your Yocale smart calendar (or email invoices so clients can pay later). Save cards on file for even faster future billing and/or to protect against last-minute cancellations or no-shows.
Billing records
Access all invoices in a single list (or view invoices by individual client). Clients can also access invoices from the client portal.
Easily keep track of payments
Auto-generate invoices – entirely customizable with your massage therapist registration number – and process payments in a click – all from your Yocale smart calendar (or email invoices so clients can pay later). Save cards on file for even faster future billing and/or to protect against last-minute cancellations or no-shows.
Auto billing
Access all invoices in a single list (or view invoices by individual client). Clients can also access invoices from the client portal.
Wholesale rates & reliable hardware
Auto-generate invoices – entirely customizable with your massage therapist registration number – and process payments in a click – all from your Yocale smart calendar (or email invoices so clients can pay later). Save cards on file for even faster future billing and/or to protect against last-minute cancellations or no-shows.
Marketing
Built-in marketing, grow your practice & be found online
Grow your massage therapy practice as if you had your own marketing assistant.
Google bookings (RwG)
Increase your bookings by up to 86% and set yourself apart from the competition by adding a Google “Book” button to your Google My Business page. You’ll get booked straight from the biggest search engine in the world, with new Google bookings placed right on your Yocale booking calendar.
An SEO-optimized public booking page
Grow your online presence with an SEO-optimized web profile page on Yocale Marketplace that will bring you higher up in Google search results so clients find you online. If you’re just starting out, have your public profile booking page act as your own website!
“BOOK NOW” buttons
Appear higher in Google search results by adding “Book Now” buttons to your website and booking links on your social media channels. Book buttons also make it easier for clients to book more appointments online and help fill your schedule 24/7.
Built-in marketing & packages
Display promos, communicate changes to hours or any other memo directly from the online booking screen. Plus, use forms to keep track of packages, discounts and special rates to keep clients coming back.
Automatic reviews
Automatically request reviews after each appointment to build your online presence. You’ll get notified with the added flexibility to approve them before they’re live.
